OVERVIEW
This document provides a comprehensive overview of the Sample Cleanup Process implemented for orders in New York. The purpose is to ensure transparency and alignment with our brand partners regarding how minimal outstanding balances are addressed.
The Sample Cleanup Process is designed to close out small unpaid balances on delivered orders when the amounts are below a predefined monetary threshold.
This approach helps streamline operations and prevents the accumulation of immaterial receivables.
Steps
- Review of Orders
- Orders delivered to retailers (Delivery to Retailer) are reviewed on a weekly basis.
- Any order with a subtotal and tax amount below the set threshold (<$2.99) with more or equal to one day past due with an Unpaid status identified for cleanup.
- Flipping Orders to “Self-Collected”
- Orders meeting the criteria are updated to Self-Collected status in the Nabis site.
- This step ensures applicable Nabis fees and taxes are properly accounted for in financial records.
- Notification to Brand Payments
- After updating the order status, the Brand Payments team is notified.
- They finalize the process by updating the order to the Remitted status.
Key Notes
- This process ensures that minimal amounts do not remain open indefinitely, supporting financial accuracy and operational efficiency.
- Typically, affected orders involve sample or promotional products where pricing structures generate small totals.