OVERVIEW
The Payables section allows retailers to view, filter, sort, pay, and track invoices directly in the Nabis Tracker.
From this page, you can make an ACH payment that covers multiple orders — including invoices with different licensed locations or brands — using the Bill Pay tool.
Within Bill Pay, you’ll see an overview of all selected invoices, specify the payment amount for each, and then submit a single consolidated payment. Once the payment is submitted, the transfer is initiated and logged in the Past Payments tab.
The Past Payments tab provides a record of all ACH payments submitted through Nabis, along with transparent status tracking and payment details, ensuring a clear and streamlined payment flow.
HOW TO USE BILL PAY
Step 1: Locate the Payables section
Navigate to the Tracker on the Nabis platform, where you’ll find the 'Payables' section
Payables section helps retailers quickly find, filter, and manage their payables in one place.
Step 2: Select invoices to make a payment for
Choose one or more invoices you’d like to include in your payment.
You can mix invoices across multiple licenses or organizations if needed.
Step 3: Make a payment
Select or add a new bank account
Selecting a bank account
Adding a new Bank Account
Schedule a date to make a payment
SCHEDULING A PAYMENT
Keep in mind that payments cannot be made on bank holidays or weekends
Enter the amount you wish to pay for each invoice.
If an invoice will not be paid in full, you’ll be required to add a comment explaining the reason for the partial payment.
Review your total payment amount and submit.
Step 4: Track Your Payment
View all historic Nabis BillPay payments, including payment number, date, amount, bank account, and related orders, brands, and locations. The Payment Status shows if a payment was successfully posted.
Past Payments Tab
Best Practices for Bill Pay
Prioritize overdue or outstanding invoices to maintain good standing.
Pay invoices in full whenever possible to simplify reconciliation.
Review the Past Payments tab regularly to confirm payment status and identify any pending transfers.
Ensure your bank account information is up to date before submitting payments.
FAQs
1. Who has access to Payables?
Users with the “Manage Payables” permission have access to view the Payables and Past Payments tab. Retailers can grant their users granular controls over specific locations by managing the “Access to locations” options. Only invoices and payments for the selected locations will be visible to the user.
Users with the “Manage users” permission have access to all locations.
3. How long do ACH payments take to process?
ACH transfers typically take 2–3 business days to process. Processing times may vary based on your bank and the payment submission time.
4. Can I cancel or edit a scheduled payment?
No, you cannot currently cancel or edit a payment on the Nabis portal. Contact our Customer Experience team if an emergency occurs.
5. Can I make partial payments?
Yes. You can enter custom payment amounts for each invoice.
If an invoice is not paid in full, a comment explaining the reason will be required before submission.
6. What happens if my ACH payment fails?
If a payment fails, it will appear as Failed in the Past Payments tab. Common causes include insufficient funds or incorrect bank information. You can submit another payment once the issue is resolved.
7. Where can I view previous payments?
All completed and in-progress ACH payments are listed in the Past Payments tab with full details, including status, total paid, and associated invoices.
8. Can I pay invoices from multiple licenses or organizations at once?
Yes. Bill Pay supports payments across multiple licensed locations or organizations, as long as they are linked to your account.